Procedure for general filming
Before filming
We recommend that a notice period of no less than 2 weeks is given.
A communication plan and letter needs to be drafted by the production's location manager. It is to be put to residents and traders and approved by our events team.
The letter should -
- outline the project
- explain the filming proposal
- ask residents for comments
- mention that the Location Manager will be visiting the area in the near future
The letters must also include contact details of the Location Manager and Hull City Council Events Manager. This is as well as -
- filming dates
- times
- location
- crew numbers
- stunts and special effects
- dressing
- parking
- road closures
- traffic control
- any scenes of a controversial nature
- loud noises such as -
- controlled explosions
- gun shots
- a map to show impact where necessary
Sometimes different parking for residents and businesses is needed. The production is expected to make sure that a secure and accessible site is available close by. Information about it should be written in the letter. If the new parking is more than 100m away, then transport should be provided.
Once this letter has been drafted, letters must be distributed to all residents and traders in the area affected. A record should be kept of each address notified and time of delivery.
The Location Manager must let residents and traders know in person 2 or 3 days later at a suitable time. Residents must be notified early evening and traders during business hours. The Location Manager should talk with as many residents and traders as possible. They must make sure that they have received and read the letter. They should ask if they have any issues with the filming.
The Location Manager is to keep notes of whom they have spoken to and document any comments received. The production team may need to attend question and answer sessions at residents and business association meetings. Valid production company identification must be worn at all times when approaching residents and traders. Residents and traders should be encouraged to contact the Hull City Council events team. This is for validation of production company credentials and plans.
After this, a second letter should be sent to residents and businesses. This is to remind them of filming taking place. Priority will be given to those who have either not responded to the first letter, or where face to face contact was not possible.
Further evaluation takes place if there is significant opposition to a filming proposal. Our events team does have grounds to turn the request down. If most residents and traders have signalled their agreement with the filming proposal, a film notice or permit is issued by our events team. This is to approve the request and activity.
During filming
Access to surrounding homes and businesses must be kept clear at all times. Access to -
- properties
- businesses
- pavements
- highways
must be maintained at all times unless permission has been given in advance by the -
- resident
- businesses
- council
Pre-approved designated catering areas in any public space must adhere to the Environmental Protection Act 1990. This includes that all waste is removed before the end of each day.
Any security hired must be SIA trained and registered and identifiable. They must always have SIA issued badges with their name or identity number. It must be marked on a high visibility jacket. Security, marshals and stewards should all be visible and identifiable to residents and traders. This can be if they have cause for compliment or complaint.
All cast and crew directly and indirectly employed by the production, especially those interfacing with the public, must act in a -
- professional
- courteous
- respectful
manner at all times. They must not use lewd or offensive language or engage in any antisocial behaviour.
On completion of filming
When road closure orders are in place, and the road and street is clear of vehicles. The production will need to book and pay for a deep cleanse of the road and street affected by the order. This is in addition to the production’s own cleansing plan. The price for this is available upon request from our cleansing team.
We don't charge a location fee to film on the public highway. In recognition of any issues caused to the local community, productions will need to make a donation to one of the Lord Mayors Charities. Or it can be a project asked for by the people in the area affected by the filming.
Details of the Lord Mayors Charites can be obtained from our events team. You can request it through the form below.
Filming in Hull enquiry (opens in new window)
The amount donated is dependent on scale and duration of the filming activity. It is also donated at the discretion of the production. In areas where the parking is residents permit holders only, and these bays are being suspended for filming, our events team encourages that the donation be made. It should be equal to 50% of the nearest LCC Pay and Display Bay, per bay per day.
The production should send a letter of Thank You to the local community. It should detail, if applicable, which of the charities or local good causes they have made a donation to.
Residents and business associations will be informed of the amount donated by productions. We will state the recipients and the enhancements made across all wards in Hull where filming has taken place.